I-9 Verification Compliance

SSN, I-9 Verification

SSN, I-9 Verification

 

A New Version of the Form I-9 is Available from U.S. Citizenship and Immigration Services

On Jan. 31, 2020, USCIS published the Form I-9 Federal Register notice announcing a new version of Form I-9, Employment Eligibility Verification, that the Office of Management and Budget approved on Oct. 21, 2019.

This new version contains minor changes to the form and its instructions. Employers should begin using this updated form as of Jan. 31, 2020.

The notice provides employers additional time to make necessary updates and adjust their business processes. Employers may continue using the prior version of the form (Rev. 07/17/2017 N) until April 30, 2020. After that date, they can only use the new form with the 10/21/2019 version date. The version date is located in the lower left corner of the form.

USCIS made the following changes to the form and its instructions:

Form:

Revised the Country of Issuance field in Section 1 and the Issuing Authority field (when selecting a foreign passport) in Section 2 to add Eswatini and Macedonia, North per those countries’ recent name changes. (Note: This change is only visible when completing the fillable Form I-9 on a computer.)

Instructions:

  • Clarified who can act as an authorized representative on behalf of an employer

  • Updated USCIS website addresses

  • Provided clarifications on acceptable documents for Form I-9

  • Updated the process for requesting paper Forms I-9

  • Updated the DHS Privacy Notice

A revised Spanish version of Form I-9 with a version date of 10/21/2019 is available for use in Puerto Rico only.

For more information, visit I-9 Central or join a free Form I-9 webinar

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Apply to use the E-Verify logo.
Complete and submit the License Application for the Use of the E-Verify Trademark.

 
   
November 17, 2014

USCIS to Delete Old E-Verify Records Starting Jan. 1, 2015

The U.S. Citizenship and Immigration Services (USCIS) will begin disposing of E-Verify records that are over 10 years old in accordance with the National Archives and Records Administration (NARA) records retention and disposal schedule. Effective January 1, 2015, employers will no longer have access in E-Verify to records created prior to December 31, 2004.

Under its ongoing NARA obligation, USCIS will dispose of E-Verify records annually. Therefore, on January 1, 2016, USCIS will dispose of records created on or prior to December 31, 2005.

Employer Action Required:

In order to assist employers that want to retain this information, E-Verify has created a new Historic Records Report. Employers wanting a record of its E-Verify cases that are more than 10 years old must download the new Historic Records Report before December 31, 2014.

The report will include all transaction records for cases more than 10 years old. The report is only available until December 31, 2014.

This report should be downloaded for each E-Verify account the employer may have. For more information, see the Fact Sheet and Instructions provided by the Department of Homeland Security.

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Disclaimer
None of the information contained in this web site should be construed as legal advice.
All forms, policies, information and procedures should be reviewed by your legal counsel before being used in any way.

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