Information That should be excluded from An Employee’s File



The following information is not intended to represent legal or other professional advice. If you have specific issues regarding personnel file contents, you should discuss them with your human resources consultant or lawyer.

Medical Records
Physician records of examination
Diagnostic records
Laboratory test records
Drug screening records
Any of the records listed above in the discussion on HIPAA
Any other medical records with personally identifiable information about individual employees

Investigation Records

Discrimination complaint investigation information
Legal case data
Accusations of policy/legal violations
Security Clearance Investigation Records
Background investigation information
Personal credit history
Personal criminal conviction history
Arrest records
Insupportable Opinions

Marginal notes on any document indicating management bias or discrimination (e.g.: “This guy’s too fat. He’d never make it,” or “She’s too old for this job.”)

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None of the information contained in this web site should be construed as legal advice. All forms, policies, information and procedures should be reviewed by your legal counsel before being used in any way.

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